(Matters regarding retained personal data or records of third-party provision based on the Personal Information Protection Act and the JIS that are made available to the individual (including cases where a response is given without delay upon the individual's request))

1. Name and address of the business entity handling personal information and the name of the representative Name: Amadana Sports Entertainment Co., Ltd. Address: 1-5-6 Jinnan, Shibuya-ku, Tokyo H10 Shibuya Jinnan 1002
Representative's name: Hiroshi Kumamoto

2. Personal Information Protection Manager's job title, affiliation and contact details:
Manager of the Management Department: Masayuki Kunihiro (Contact details are listed below for the "Personal Information Complaint and Inquiry Desk")

3. Purpose of Use of All Retained Personal Data
(1) Your personal information

Personal information collected from customers will be used only for the following purposes:

• To ship purchased products and provide after-sales services related to products
• To introduce and advertise our products and services, solicit sales activities, and inform you about various events and campaigns.
• Introduction, advertising, promotion, and sales solicitation of services provided by businesses with which we have business partnership agreements (including services provided jointly by our company and affiliated businesses)
• Surveys aimed at product development or improving customer service
• Responding to your questions and comments about our company and our services
• To implement and properly manage the contents of the contract

*We have prepared a system that allows customers who have registered as customers with our company to check and correct their personal information on the website themselves.

(2) Personal information of business partners

• To properly manage the contents of contracts with business partners

(3) Personal information of shareholders

• To exercise rights and fulfill obligations under the Companies Act and Commercial Act
• To provide various benefits from our company
• To implement various measures to facilitate smooth relations between shareholders and the company
• To manage shareholders, such as by creating shareholder data according to prescribed standards in accordance with various laws and regulations
  

(4) Personal information of individuals who wish to join our company

• To provide and contact those who are interested in working for us and those who have applied, with information on employment and recruitment, etc.
• For recruitment selection operations

(5) Personal information of our employees

• For business-related communications, compiling employee rosters, various legally required procedures (including after the employee leaves the company), and other employment management purposes.
• To select personnel, and determine assignments, transfers and destinations.
• To determine and pay remuneration, process taxes, process social insurance-related procedures, and provide employee benefits.
• For safety control measures such as video and online monitoring.
• For the purpose of promoting our company in our PR or advertising materials, etc.
• For proper health management. (We will not obtain, use, or provide workers' health information, such as the results of health checkups, except as required by law.)

(6) Personal information of individuals who contact us

• To improve our customer service attitude, etc.
• To accurately understand and respond to inquiries and communications

(7) Specific personal information, etc.

• To properly carry out the preparation of tax withholding slips and payment records, health insurance and employee pension insurance notification procedures, and employment insurance notification procedures in accordance with laws and regulations

*Among the above purposes of use, "to properly manage the contents of the contract" includes "use before entering into a contract" and "use after the contract has ended."

4. Contact point for complaints regarding the handling of retained personal data

• "Personal Information Complaint and Inquiry Desk" (listed at the end)

5. Name of the accredited personal information protection organization and contact point for complaint resolution

• Currently, our company is not a target business of a certified personal information protection organization.

6. Procedures for responding to requests for disclosure of retained personal data and records of provision to third parties

(1) Contact point for requests for disclosure, etc.

• "Personal Information Complaint and Inquiry Desk" (listed at the end)

(2) Form of documents to be submitted when making a request for disclosure, etc. and other methods for making a request for disclosure, etc. Please send the following to our "Personal Information Complaints and Inquiries Desk" by mail or courier. We will respond promptly and without delay. Please note that we do not accept requests for disclosure, etc. made by means other than mail or courier (such as visiting the office in person, e-mail, or fax).

a) "Application Form for Requests for Disclosure, etc." designated by our company
If you don't have it, please contact us and we will send it to you.

b) Identification documents
1) When applying by yourself

• Official certificate of the person in question (copy)

2) In case of application by proxy, all of the following documents that apply:

①Documents confirming authority of representation ⅰ. Legal representative

Family register or other documents certifying qualifications

ⅱ. Voluntary representative (all of the following)

• A power of attorney designated by our company (if you do not have a power of attorney designated by our company, please contact us and we will send it to you by mail as soon as possible.)
  *The document must bear the seal of the person who registered the seal.
• Seal registration certificate of the person in question

②Identification documents of the representative

• Official certificate of the representative (copy)
  

③Identification documents of the person

• Official certificate of the person in question (copy)
  

*Official certificate

Below, we will refer to A or B.

A. One of the following: Driver's license, driving record certificate, passport, Individual Number Card (only the side with name and photo), residence card, special permanent resident certificate

Two or more of the following documents: Public health insurance certificate, copy of resident's card, certificate of resident's card details, pension book, late-stage elderly medical insurance certificate, National Public Service Mutual Aid Association or Local Public Service Mutual Aid Association membership certificate, Private School Teachers Mutual Aid System membership certificate, Child support allowance certificate, Special child support allowance certificate

*The identity verification documents you submit will be used as follows. Please only make requests for disclosure, etc. if you agree to this.

• This personal information will be used to respond to requests for disclosure, etc. from the individual.
• Please make any sensitive personal information that is not necessary for identity verification illegible by redacting it.
• Except when required by law, we will not provide this personal information to a third party without the individual's consent. In addition, we have no plans to outsource the handling of this personal information.
• If we are unable to verify your identity using identification documents, etc., we may not be able to comply with your request for disclosure, etc.
• For more information about our handling of personal information, please see our website below.

https://www.amadana-se.com/privacy

c) Fee For "notification of purpose of use" or "disclosure," a fee of 1,000 yen will be charged for each application. Please enclose a postal money order for 1,000 yen together with the above documents.

If the fee is not enclosed as stated above, we will contact you, but if payment is not made within the specified period, the request for disclosure, etc. will be considered as not having been made. Please note that, as a general rule, documents sent will not be returned.

<Personal Information Complaint and Inquiry Desk>
〒160-0022
MH Building 2F, 5-3-8 Shinjuku, Shinjuku-ku, Tokyo Amadana Sports Entertainment Co., Ltd. Contact: Administration Department, Personal Information Protection Manager
TEL: 03-6452-5915
Email: info@amadana-se.com

(Reception hours: Monday to Friday, excluding public holidays, 10:00 to 16:00)

7. Measures taken to ensure the safety of retained personal data

(Establishment of basic guidelines)
In order to ensure the proper handling of personal data, we have established basic policies regarding "compliance with relevant laws, regulations, guidelines, etc." and "contact points for questions and complaints."

(Establishment of rules concerning the handling of personal data)
We have established personal data handling regulations that stipulate the handling method, responsible persons/persons in charge and their duties for each stage, such as acquisition, use, storage, provision, deletion/disposal, etc.

(Organizational safety control measures)
We have appointed a person responsible for the handling of personal data, clarified the employees who handle personal data and the scope of personal data that they handle, and have established a system for reporting to the person responsible in the event that we become aware of any facts or signs of violations of the law or handling regulations.

We regularly conduct self-inspections of how we handle personal data, and also have audits conducted by other departments and external parties.

(Personnel safety management measures)
We provide regular training to our employees on important points regarding the handling of personal data.
We have signed contracts with our employees regarding confidentiality of personal data.

(Physical safety control measures)
In areas where personal data is handled, we manage employee entry and exit and the devices they bring in, and we also implement measures to prevent unauthorized persons from viewing personal data.

Measures shall be taken to prevent the theft or loss of devices, electronic media, documents, etc. that handle personal data, and when such devices, electronic media, etc. are carried, including when moving within the business premises, personal data shall be stored in a manner that does not easily reveal the personal data. We are taking measures to do so.

(Technical safety control measures)
We implement access control to limit the scope of personnel and the personal information database that we handle.
We have introduced mechanisms to protect information systems that handle personal data from unauthorized external access or malicious software.

(Understanding the external environment)
We do not provide personal data to third parties in foreign countries.

*Notes

• We are not responsible for documents that are lost or not delivered due to accidents during mailing or delivery.
• Please fill in all necessary information. If there are any defects in the documents, they may be returned.
• We may not be able to respond to requests for disclosure, etc. if the request falls under an exception to the Personal Information Protection Act.
• Depending on the content, it may take some time.
• Personal information collected in response to requests for disclosure, etc. will be handled only to the extent necessary for the request for disclosure, etc. Written documents submitted will be appropriately disposed of by our company.
• Please note that as a result of "Corrections, etc." or "Suspension of Use, etc.", you may no longer be able to use the relevant services.

* "Retained personal data" refers to personal information that constitutes a collection of information that is systematically organized so that it can be searched using a computer, or that is organized and classified according to certain rules and has a table of contents, index, code, etc., so that specific personal information can be easily searched for, and that the Company has the authority to respond to all requests from the individual to disclose, correct, add or delete content, suspend use, erase, and suspend provision to third parties. For more information, please contact the "Personal Information Complaints and Inquiries Desk."